Positions Overview:
The Speaker Selection Committee (SSC) is a team of 4 to 6 volunteers – but split into 2 groups. One group consists of two (2) volunteers that focus on selecting speakers for the monthly events. The second group focuses on selecting speakers for the PDD.
The reason we split the committee into 2 groups is because selecting speakers for PDD requires the committee members’ full attention from October thru January – and it was difficult for committee members to handle both monthly meetings and PDD. However the 2 groups work together to ensure there are no repeat speakers among PDD and monthly meetings during a given year. In addition, if it is determined that a speaker is better suited for PDD (or better suited for a monthly event), the committee can share information with the other group.
Duties:
There is a “Speaker Selection Process” document called “pminew-speaker-select-process.docx” located under the “Programs/Speaker Selection” folder in the document management system. This document lists detailed steps for selecting, engaging, and paying speakers. In addition, the “Programs/Speaker Selection” folder has examples of speaker agreements and confirmation letters.
The Director of Speaker Selection and Programs maintains a database of speakers and maintains the schedule for monthly meetings – which assist the SSC.
Attend SSC meetings.
Reference and follow the “Speaker Selection Process” document.
Stay within budget.
For a member of the monthly meeting group:
- In May/June, you will be assigned 3 to 4 monthly meeting for the next meeting cycle (September thru April) with a PDU area (such as technical, strategy, or leadership).
- Research and engage a speaker for each one of your assigned months at least 2 months before the event
- Consolidate the speaker’s information and forward to the Director of Speaker Selection and Programs so that the information can be uploaded to the Website
For a member of the PDD group:
- In October/November, you will be assigned 3 to 4 sessions for the PDD with a PDU area (such as technical, strategy, or leadership).
- October thru January, research and engage a speaker for each one of your assigned sessions.
- Consolidate the speaker’s information and forward to the Director of Speaker Selection and Programs so that the information can be uploaded to the Website
Responsibilities & Time Sensitive Activities:
For a member of the monthly meeting group:
Ensure all speaker-related documents are completed (and uploaded to the Website for registration) 2 months before the event
For a member of the PDD group:
Ensure all speaker-related documents are completed (and uploaded to the Website for registration) by February 1st
Volunteer Requirements:
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1-year term
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Expect to average 2-3 hours per month (depending on position)
Backup or Emergency Plan:
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In the event one of the SSC positions become vacant, another member of the SSC team will take their place.
Reports to:
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Director of Speaker Selection and Programs
